Every business should keep paper, pens, notebooks, folders, printer ink, sticky notes, staplers, paper clips, envelopes, and cleaning supplies in stock to maintain productivity, organization, and smooth daily operations.

If you want to avoid workflow disruptions and keep your office running efficiently, knowing which supplies to prioritize is key. Let’s go deeper into why these items matter and how they support your business.

The 10 Must-Have Office Supplies Explained

Keeping essential office supplies stocked ensures that your team can work without unnecessary interruptions. Even in a digital world, physical office tools still play a critical role in maintaining productivity and organization.

1. Paper – A staple in most workplaces, used for printing contracts, internal documents, and client materials. Running out can immediately disrupt daily operations.
2. Pens – Essential for note-taking, signing documents, and communication. Reliable pens ensure smooth workflow without delays.
3. Notebooks – Useful for brainstorming, meeting notes, and planning. Many employees rely on them to stay organized and focused.
4. Folders – Help keep important documents structured and easy to access, reducing clutter and improving organization.
5. Printer Ink Or Toner – Critical for maintaining printing capabilities. Without it, tasks like invoices and presentations can come to a halt.
6. Sticky Notes – Ideal for quick reminders, labeling, and team communication. They help keep tasks visible and manageable.
7. Staplers – Necessary for assembling documents and keeping paperwork secure and professional.
8. Paper Clips – Provide a simple way to group documents without permanent binding, making organization more flexible.
9. Envelopes – Important for mailing documents, especially for businesses handling physical correspondence. Keeping various sizes ensures readiness.
10. Cleaning Supplies – Often overlooked but essential for maintaining a clean, healthy, and professional workspace that supports productivity.

Why Office Supplies Still Matter In A Digital Workplace

Even with the rise of digital tools, physical office supplies remain essential. Many tasks still require printed materials, handwritten notes, or physical organization systems.

Having these supplies readily available reduces downtime. Employees don’t have to pause their work to search for basic items, which improves overall efficiency. It also minimizes frustration, allowing teams to stay focused on their responsibilities.

Additionally, office supplies support collaboration. During meetings or brainstorming sessions, tools like notebooks, sticky notes, and printed documents make it easier to share ideas and stay aligned.

How Running Out Of Supplies Affects Productivity

Running out of office supplies can cause more disruption than most businesses expect. Even small delays can add up over time and impact overall performance.

For example, not having printer ink can delay important documents, while missing folders can lead to disorganization. These issues may seem minor individually, but they can create inefficiencies that affect the entire team.

Maintaining a consistent inventory helps prevent these problems. It ensures that employees always have what they need to perform their tasks without interruptions.

Tips For Managing Office Supply Inventory

Managing your office supplies effectively is just as important as knowing what to stock. Without proper tracking, it’s easy to run out of essential items or overstock unnecessary ones.

Start by monitoring usage patterns. Understanding how often certain supplies are used allows you to plan ahead and reorder at the right time. Setting minimum stock levels can also help ensure you never run out of critical items.

Organizing your storage area makes it easier to track inventory. When supplies are easy to find, employees are less likely to overuse or misplace them.

Regular inventory checks can further improve efficiency. By reviewing your stock periodically, you can identify shortages early and avoid last-minute purchases.

Choosing Quality Office Supplies For Your Business

Not all office supplies are created equal, and choosing quality products can make a noticeable difference in performance and cost over time.

High-quality pens, for example, last longer and provide a better writing experience. Reliable printer ink reduces the risk of smudging or reprints, saving both time and money.

Durable folders and organizers help maintain structure and prevent document damage. Investing in better supplies may have a slightly higher upfront cost, but it often leads to long-term savings and improved efficiency.

How To Keep Your Office Organized And Efficient

An organized office supports productivity and creates a more professional work environment. Keeping supplies well-stocked is only one part of the equation.

Establishing clear systems for storing and using supplies can make a big difference. When employees know where to find items and how to use them properly, it reduces confusion and waste.

Encouraging accountability also helps. When team members take responsibility for maintaining organization, it creates a more efficient and collaborative workplace.

Related Questions

How often should businesses restock office supplies?
Businesses should restock office supplies regularly based on usage, typically weekly or monthly, to ensure essential items are always available and avoid workflow disruptions.

What office supplies are most commonly used daily?
The most commonly used office supplies include paper, pens, notebooks, printer ink, and sticky notes, as they support everyday tasks and communication.

Is it better to buy office supplies in bulk?
Buying office supplies in bulk is often more cost-effective and ensures consistent availability, especially for frequently used items like paper, pens, and envelopes.

The post 10 Essential Office Supplies Every Business Should Keep in Stock appeared first on Sundance Office | Office Supplies | Tulsa.

There are many different types of mop heads, each having unique advantages and disadvantages. In this blog, we’ll cover the most common types and what they’re best at. Our janitorial experts have also picked out their recommended mops to boost your efficiency and save your budget.

Cotton Mop Heads

Cotton mop heads are ideal for applying floor stripper.

Benefits:

• Good absorption
• Low initial cost

Drawbacks:

• Lints/leaves fibers behind
• Dries slowly
• Requires break-in
• Can shrink when laundered
• Cannot effectively be laundered

Good

BWKCM02024S

Better

BWKCM20024

Best

BWK224CCT

Rayon Mop Heads

Rayon mop heads are ideal for applying floor finish.

Benefits:

• Good release
• Dries fast
• Mildew & mold resistant

Drawbacks:

• Poor liquid retention and absorbtion

Good

BWK2024RCT

Better

BWK224RCT

Best

BWK424RCT

Reusable Microfiber Mop Heads

Reusable microfiber mop heads are ideal for applying floor finish or light spill clean up.

Benefits:

• Durable
• Good absorption
• Can also be used for regular cleaning

Drawbacks:

If not laundered properly:

• Can experience quat-binding
• Can trap dirt and pathogens, potentially spreading germs

Good

RCPQ410RED

Better

RCPQ409BLUEA

Best

RCPFGQ41000BL00

Disposable Microfiber Mop Heads

Disposable microfiber mop heads are ideal for floor disinfection.

Benefits:

• No risk of build-up from previous cleaning procedures, mitigatins the risk of spreading germs

Drawbacks:

• Can only be used one time

Better

UNGDMWS2

Best

RCP2134282

Cotton/Synthetic Mop Heads

Cotton/synthetic mop heads are ideal for everyday floor cleaning or spill clean up.

Benefits:

• Good absorption
• Good liquid retention

Drawbacks:

• Can shrink when laundered

Good

BWK502BLNB

Better

BWK502BLEA

Best

BWK503BLEA

It’s important to make sure your mops are suited for your use case. Using the wrong type in the wrong environment creates extra work for your staff, lowering efficiency and requiring more frequent replacement. If you’re still not sure which mop head is best for you, contact us and our experts will help you find the perfect fit for your needs and budget!

Contact Us

The post Floor Care: Mops appeared first on Sundance Office | Office Supplies | Tulsa.

There are many different types of floor substrates which each have varying care needs. This blog provides a brief overview of the most common types. Whether you’re looking to install new floors or maintaining what you already have, it’s important to know what you’re working with! Our janitorial and sanitation experts are always here to help advise you on best practices.

Black Plank

This surface is almost exclusively found only in Post Offices across North America. The black floor helps postal workers see letters that have fallen on the ground!

Ceramic

This surface is a mixture of clay and water which has been shaped and then fired at high temperatures. Ceramic can have a glazed (shine) look, but can also have an unglazed (dull) appearance. There will always be grout between the tiles, but due to different manufacturing processes, tiles will vary.

Unglazed ceramic can stain easily if unprotected and the grout requires frequent cleaning.

Concrete

This surface is a complex mixture of hydrated cement, sand, aggregate, and additives. Concrete floors are highly alkaline (pH 9 or greater), react with most acids, and are very porous. Most are gray, but they can also be colored and/or stamped.

Concrete flooring can be polished, topically coated, or brushed. It’s very acid sensitive. Do not leave polished concrete without protection as staining and etching will occur rapidly.

Epoxy

Epoxy is a term that’s come to represent a class of materials and the act of using those materials. When mixed together, resin and hardener chemically react to form a rigid plastic material. The final material is strong, durable, resistant, and bonds extremely well to most base layers.

Granite

This surface is a natural-made stone. Granites are hard and not easily scratched by a nail, knife, or glass. Commercial granites are not affected by common organic acids such as a lemon acid and vinegar, contrary to marbles.

Limestone

This surface is a sedimentary rock formed in shallow waters. It contains calcite, dolomite and frequently contains fossils and shell fragments clearly visible in the surface.

Limestone is a softer stone and can be polished relatively easily and reacts negatively with most acids.

Linoleum

This surface is made from natural materials including limestone, cork flour, wood flour, pigments, and oxidized linseed oil added to a rosin. The mixture is heated and then pressed onto a jute/burlap backing under high pressure.

Linoleum has a unique linseed smell and is generally resistant to mild acids, grease/oil and solvents. This floor is very Alkaline sensitive and requires special stripping chemicals.

LVT

This surface is new to the industry. It can be found in the form of Luxury Vinyl Tile laminate and Sheet Flooring.

These floors are tough from their factory applied hard mill coating. This coating, while durable, cannot be repaired once damaged.

Marble

This surface is a limestone that has been subjected to intense heat and pressure for millions of years, transforming it into a very compact crystalline structure. Pure marble is a uniform white color with no markings or irregularities. The swirls and veins are caused by various minerals that work their way into the limestone as it crystallizes.

Marble is very acid sensitive.

Quarry Tile

This surface is made using a mixture of clay and water which has been shaped and then fired at high temperatures. The surface is usually unglazed and frequently found in kitchens & restrooms.

Quarry tile is intentionally porous to allow water and oil to travel through the substrate rather than create a slip hazard on the surface.

Rubber

This surface (tiles, sheets, or poured rubber) is a mixture of synthetic rubber, virgin rubber, fillers (synthetic, recycled, inert) and color pigments. The raw materials are mixed, heated, rolled out, and then cut to size.

Rubber is sensitive to alkalinity. Care must be taken to use a low-alkaline stripper.

Sandstone

This surface is composed of sedimentary rocks that are primarily quartz minerals loosely cemented together with calcite, iron oxides. and other colored minerals. It is recognized by its distinct sand-like appearance.

Sandstone is a softer stone that can be polished relatively easily and reacts negatively with most acids.

Sheet Vinyl

This surface comes in varied sizes, colors, and vinyl contents. Sheet vinyl is easily mistaken with linoleum. The easiest way to tell them apart is to look at the backing (when possible) to see if it contains jute or not. Jute backing signals a linoleum floor.

Older sheet vinyl requires a traditional maintenance program.

Slate

This surface is a hard, fine-grained, metamorphic rock that cleaves naturally into thin layers.

Slate usually has a very rough texture which makes cleaning it a challenge. Brushes work much better than pads.

Terrazzo

This surface is a type of substrate in which chips or pieces of stone (e.i. marble or granite) are mixed with cement or epoxy matrix and ground to a flat surface that exposes the chip. The poured in place terrazzo typically uses aluminum or brass divider strips that allow the terrazzo to expand without cracking.

Terrazzo is very acid sensitive. It can be polished relatively easily and reacts negatively with most acids.

Travertine

This surface is a type of limestone formed where underground streams have run through it. It is characterized by numerous holes of various sizes, which are often filled prior to installation on a floor.

Travertine is a softer stone that can be polished relatively easily. It reacts negatively with most acids.

VAT

This surface is very similar to VCT in construction, except it contains asbestos fibers. These tiles have not been manufactured since 1983.

Be sure to follow OSHA guidelines and your companies safety protocols when working with asbestos floor tiles. Never burnish asbestos tiles. Keep it coated and use very low abrasion methods when cleaning and stripping.

VCT

This surface is composed of clay, filler, and color pigments with vinyl resin used as the binder. It is somewhat more flexible and resilient than asphalt tile.

Vct is the most common floor type, but is becoming less and less popular due to high maintenance costs. It’s the least expensive floor to buy but the most expensive to maintain.

Wood Gym Floors

Gym floors are made out of maple planks. Maple is one of the toughest woods you can use as a flooring material as it can take a good beating. For an indoor sports floor, maple can withstand all kinds of activity.

Wood floors do not like moisture. Be careful applying too much water to wood gym floors as this may lead to issues like warping of planks.

The post Floor Care: Flooring Substrate Types appeared first on Sundance Office | Office Supplies | Tulsa.

Everyone knows that it’s best to have a clean space over a dirty one. Not only does it just look better, it can also reduce sick time and improve moral. How you achieve that can differ from scenario to scenario, but fret not! This cleaning guide will help you learn the right product for the right problem.

Clean

Cleaning is the process of removing soil from surfaces. This could be a wide range of things from food, dirt, stains, or any unwanted matter. A clean environment is essential to your workplace being open and inviting to both staff and clients alike.

DVO04578

DVO101109753

DVO04705

DVO95891789

Sanitize

To sanitize something is to destroy some of the germs on it. “Sanitizer” refers to products that prevent the spread of disease by killing germs on surfaces and skin. They are more effective against bacteria than they are viruses.

Sanitizers play a key role in keeping high touch surfaces safe. They are commonly used in all types of businesses.

DVO5756018

DVO90223

DVS5756034

Disinfect

Disinfecting means killing all types of disease-causing germs on a surface. Disinfectant chemicals destroy many forms of harmful microorganisms, but are less effective against spores.

One-Step V.S. Two-Step Products

• One-step products will clean and disinfect at the same time, unless there is visible soiling.
• Two-step products require a separate cleaning step to be performed before use.

DVO04743

DVO04832

DVO5283038

Sterilize

Sterilizing a surface kills all living microorganisms that may be on that surface. Sterilization is performed on high risk items, like instruments used in surgery.

DVS4963331

DVO100850916

DVO4963314

The post Principles of Cleaning: Terminology appeared first on Sundance Office | Office Supplies | Tulsa.

Attending trade shows, or hosting your own event, are great investments to bolster your brand. Whether you’re connecting with your existing clients or looking for greater outreach, self promotion is essential. Read on to learn trade show tips that’ll keep you above the competition.

Start Your Promotion Outside

If you have access to the space outside your event, start your promotion there! Displaying large sail signs before your event is a great heads-up to passersbys that you’ll be in attendance. On the day of the event, these signs will also help visitors who aren’t familiar with the area find the correct building. Smaller signs can be used to direct foot traffic.

Is your event itself outside? Don’t forget to get a tent! Not only do tents clearly mark which booth is yours, they provide essential shade to keep you and your attendees cool.

Teardrop Flag

Blade Flag

A-Frame Sign

Tent Kit

Be Visible

At a busy trade show, it’s important to mark your space – attendees need to be able to tell where you are from afar! When they’re looking for you specifically, they’ll be hunting for your logo and colors. Retractable banners are an awesome way to fly your logo high, while also providing key information about your brand. A custom table cover with your colors is another stylish way to direct clients to your booth.

6' Table Throw

8' Table Throw

31.5" Banner

Straight Wall Kit

Goodies to Be Remembered By

Don’t forget the trade show swag. A classic parting gift to help attendees remember you, custom merchandise is one of the most fun parts of any event. The options may be endless, but choose items that visitors will keep and use. Snacks are great to draw them in, but once they’re gone, they’re gone. Handing out branded multi-use items like lip balm, tote bags, and pens will keep you on their minds for longer.

Tote Bags

Lip Balm

Pens

Stress Balls

The post Trade Show Tips to Stand Out at Your Next Event appeared first on Sundance Office | Office Supplies | Tulsa.

Direct mail is perfect for reaching a wide variety of clients. Whether you want to send mail to a list all across the country or contact a certain demographic, Sundance Promos can help you reach their mailbox.

Specific Addresses

Already have a mailing list, or want to target specific clients? Provide us with a list of 200 or more addresses, and we’ll handle the rest.

Your postcards will be printed, addressed, and mailed directly by USPS.

Every Door Direct Mail

Use the USPS mapping tool to find postal routes that match your ideal customer profile based on factors like age and household income.

Once your postcards are ready, USPS will deliver them to every address in the selected area.

Looking for a Simple, Effective Way to Grab Attention?

Put your message on a postcard! Postcards are a powerful tool to help you stand out and spread the word. Whether you’re launching a direct mail campaign, sending seasonal greetings, or looking for a unique box insert, postcards are a versatile, budget-friendly solution.

Postcards offer a tangible, visually engaging alternative to digital ads. They’re perfect for capturing the interest of an audience that’s tired of screen time.

Don’t Have Print Ready Art? No Problem.

You give us the words and we’ll create the art. From design to adhering to EDDM requirements, our on staff graphic designers have you covered.

The post Direct Mail Has Never Been Easier appeared first on Sundance Office | Office Supplies | Tulsa.

Bring in the new year with ergonomic seating to keep you and your staff comfortable. With 19 new Alera additions to choose from, there’s sure to be something for you! Read on to learn more, or contact your sales rep for help finding the perfect fit.

Wessex

Upgrade your office with Wessex. This line combines modern design with reliable performance and excellent value. These chairs’ sleek lines and minimalist silhouettes add a touch of understated style to your workspace

Ergonomic Fabric Task Chair

ALEWX4217

Wessex Ergonomic Fabric Mesh Swivel Task Chair

ALEWX42BME24

Mesh Fabric Guest Chair

ALEWX43BME17

Minerva

The Minerva Mesh Task Chair line is designed for both comfort and productivity. With adjustable armrests and seat height, you can customize your support for a personalized experience. The breathable mesh back promotes airflow, keeping you cool during long hours. The ergonomic design, coupled with adjustable lumbar support, offers stability and comfort.

Ergonomic Mesh Swivel
Task Chair, Black

ALEMV41BME18

 Ergonomic Mesh Swivel
Task Chair, Grey

ALEMV41BME48

Taunton Ergonomic Mesh Swivel Task Chair

ALETN41BME18

Additional Executive Chairs

Not interested in a full line? Nine of our new options are individual standouts. With plenty to choose from, our specialists can help you select ergonomic seating suited for your specific needs.

Fulford Bonded Leather
High-Back Manager’s Chair

ALEFD41B19

Siskin Fabric Managers Chair

ALESK4244

Kirkdale Bonded Leather Manager Chair

ALEKD4519

Browse All New Additions

The post Get Excited for Ergonomic Seating appeared first on Sundance Office | Office Supplies | Tulsa.

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In an office environment where workers spend hours at their desks, it’s essential to keep ergonomics in mind. When workers are distracted by discomfort, their productivity and work satisfaction suffer.

Follow the 4 Zone Approach to provide for your staff’s wellbeing. This approach addresses common issues relating to comfort, dividing the workstation into optimizable sections. While these are listed separately, each section impacts one another. Implement all four to practice good ergonomics.

Zone 1: Prevent Back Tension

Many factors contribute to spinal posture, including the next few zones we’ll discuss later in the blog. To start correcting posture, back and foot supports are great tools. Back support can alleviate lower back pain while providing an ideal position for the spine. Adding foot support helps employees customize their workspace to the proper height for good posture, raising or lowering their chair to keep their arms in a good position while still supporting their legs and hips.

Fellowes®
Standard Footrest

Fellowes®
Breyta™ Footrest

Fellowes®
Office Suites™ Footrest

Fellowes®
Heat and Soothe Back Support

Fellowes®
Office Suites™ Mesh Back Support

Fellowes®
Professional Series Back Support

Zone 2: Avoid Wrist Pressure

Avoiding wrist pressure is essential to prevent carpal tunnel. Forearms should be kept parallel with the top of the desk, while wrists should rest in a neutral position. Use keyboard wrests and wrist rests to optimize posture. Avoid small keyboard trays, as they restrict movement and can force users into bad postures.

Fellowes®
Memory Foam Keyboard Wrist Rest

Kensington®
ErgoSoft Mouse Wrist Rest

Fellowes®
PlushTouch Mouse Pad with Wrist Rest

Zone 3: Relieve Neck Strain

To ensure comfortable viewing, eyes should be in line with the top of monitor screens. At rest, most people tend to face forward with their eyes slightly down. Positioning the monitor within this viewing angle helps reduce neck strain from looking too far down or too high up. Use monitor arms or risers to place screens correctly.

Fellowes®
Standard Monitor Riser

Fellowes®
Office Suites™ Laptop Riser Plus

Fellowes®
Reflex Dual Monitor Arm

Zone 4: Reduce Inactivity

Remaining stagnant all day is mentally draining, in addition to having negative impacts on health. Adding sit-stand options to the workstation encourages staff to move, providing for a more active and healthy work environment. Be sure to include anti-fatigue mats to reduce any foot pain that main prevent employees from choosing to stand.

Fellowes®
Anti-Fatigue Wellness Mat

Fellowes®
Lotus LT Sit-Stand Workstation

Fellowes®
Lotus DX Sit-Stand Workstation

Show your staff that you have their backs. Implement the solutions addressed in this blog to keep everyone happy and healthy.

The post Ergonomics to Improve your Workflow appeared first on Sundance Office | Office Supplies | Tulsa.

It’s football season – are you ready to PARTY?! Have a blast and advertise your brand with custom football swag. Tailgate parties are a great opportunity to have some fun while building positive relations in your community. In addition to food and drink, give out promotional swag or host a game. Don’t forget to take pictures to post later!

The Games

Whether you’re tossing the pigskin or playing cornhole, every tailgate needs a little game before the big game. By providing the fun, you guarantee fans will want to visit your tent! Order sleek and stylish sets to look professional.

Football

Cornhole

Beer Pong

Shuffleboard

Plinko

Ladder Ball

Fast Four

Dartboard

If you already have a blank game set, consider reaching out to decorate it with custom vinyl stickers of your logo!

The Food

Don’t forget the best part of a tailgate, food and drinks! A large cooler can be a flashy way to advertise your brand, while quality serving trays add a dash of “refinement.” Would you pass the pigs in a blanket, my good sir?

Cooler Dispenser

Cooler

Cutting Board

Popcorn

The Goodies

Last but not least, the traditional goodies! From beer coolies to funny hats, Sundance has you covered. Our Promotional Specialists are experts at finding fun swag items. See their picks here, or browse our promo site to draft your own:

Stress Ball

Can Coolie

Bottle Opener

Helmet Fan

Drinking Helmet

Cowboy Hat

Foam Finger

Rally Towel

The post Football Swag to Kick Off Your Tailgate Party appeared first on Sundance Office | Office Supplies | Tulsa.